VisionTime – Health & Safety
VisionTime can be used for getting critical "realtime" information in the event of emergencies, such as being able to quickly call up roll call reports and/or viewiing who's in at wall mounted TV screens and P.C.s.
To achive this, special "realtime" Clocking Terminal readers are placed at strategic locations. These are used for the employee to records his/her entry or exit to the building. This criticual real time data can then be used in the event of an emergency or for emergency drill purposes.
Organisations can chose to operate the recording of entries and exits in several different ways, such as with :
- A Plactic Card - say the proximity type where the card is held closely to the terminal - this unit also optionally allows for the user to input a p.i.n. no.
- A Finger - where the readers can record biometrically
- A Hand - the reader looks at the contours of the hand
- An Access Control Terminal - this allows the recording to be done anywhere in the complex, even from say a car park.
- A P.C. - where time terminals or access control units are not being used it is possible for the employees to record at their PCs or Touch Screens.
People might forget to record their entry or exit on occasions, so in order to maintain safety practices and to ensure the proper usage of the "emergency" recording devices/methods, the system operator can run a spot check report called the "forgotten clocking" report.
He/she can then let the employee know - of his/her lapse in clocking. In an emergency, users are not expected to key out, so as not to cause any delays in evacuation.
A list of those present, at that moment, can be called up at any time from any designated local PC. In the event of an emergency, an agreed procedure is adopted as to who should instruct the printer to print out the "roll call" list.
As the software runs on a server and the report can be accessed from any PC. Usually, the roll call list will show who is in only, for each section/division. The list can run in alphabetical form and by section/division. By only having a section/division to a page or pages it allows the person responsible to split up the prints more easily so that he/she can bring them to the muster point to hand to each section head.
It is recommended to locate the printer remotely. This is so as to separate the location where the emergency print needs to run from the location where the staff is. Once the instruction for the emergency listing has been input by the system operator, it will run from that remote printer.
There is also a feature whereby staff names are shown on a wall mounted screen. If they are in, then the coloured box beside their name displays green - if they are out it displays red. Groups are shown in distinct colours too, for ready identification.
Overall we recommend a pilot and test phase in advance of the go live date.