Duty Management
VT Duty Manager Eliminates Manual Processes
It is often a major undertaking, done under quite some pressure, with the shortest of time lines to get things right. In some cases employees, for instance, might be hired just for particular occasions.
Then some employees may arrive late, or not at all, and even when present are sometimes unsure where they are supposed to be working or what tasks they need to perform. It can also be tricky for those organising to easily “pull in” the appropriate person to cover for a non attendee.
With VisionTime Duty Manager all of that can be a thing of the past.
VT Duty Manager is designed to allow for the allocation of working times and tasks of employees.
Firstly, there is a choice in how employees should clock in and out i.e. at a Time Terminal, PDA, a Mobile Phone, Touch Screen or PC. Once each employee has arrived this can be seen at P.C. and/or TV Screens.
If area controllers are involved, then they are notified of a non arrival within say 3 minutes of the designated starting time.
As an option, when employees arrive, they can see their designated duties on a large screen e.g. each place or function or type of duty that they should be working at.
The TV screens might be located in say the organiser's office or a canteen. The effect is quite like viewing arrival/departures in an airport.
Even better the employee can even view his/her duty list from home before arrival. So can each area organizer – everyone is kept in the frame. A check can be kept on how many staff have been allocated to each area or function.
The process starts with allocating the employee to a daily shift, then, where required, setting that in a weekly rota and applying a cycle of weeks.
Then shifts can be changed easily, when necessary, by the Supervisor or where appropriate and agreed, even employees can change or swap shift arrangements.
The "duty" part of the process are the jobs the employees will be doing and these can be allocated to each hour of the day.
You will see on a time line where each employee is allocated for each hour of the day. If you need to see if they have arrived to an area, special readers can be used locally to scan the persons card or tag VT Duty Manager can also work out the hours the employee has worked for payment purposes.
VT Duty Manager allows the organizer to:
- Work out, change and save the daily tasks and to schedule employee to locations, tasks and shifts
- Match appropriate skills of employee to function required
- Automatically calculate the clocking hours for payroll
Each person's function might have skill requirements, so VT Duty Manager keeps a register of any type of skill. Maybe also employees need to carry or hold items for their work? So, VT Duty Manager keeps a physical requirement list. VT Duty Manager will keep all of these skills and items - so that the right match is efficiently allocated to the job in question.
Also, if there is an emergency, you can call up a real time list of who is present and where they are posted.
Therefore, this product contains a mixture of health and safety, work planning, time recording and capturing of data for payroll.
VTDuty Manager Eliminates Manual Processes
It is often a major undertaking, done under quite some pressure, with the shortest of time lines to get things right. In some cases employees, for instance, might be hired just for particular occasions.
Then some employees may arrive late, or not at all, and even when present are sometimes unsure where they are supposed to be working or what tasks they need to perform. It can also be tricky for those organising to easily “pull in” the appropriate person to cover for a non attendee.
With VisionTime Duty Manager all of that can be a thing of the past.
VT Duty Manager is designed to allow for the allocation of working times and tasks of employees.
Firstly, there is a choice in how employees should clock in and out i.e. at a Time Terminal, PDA, a Mobile Phone, Touch Screen or PC. Once each employee has arrived this can be seen at P.C. and/or TV Screens.
If area controllers are involved, then they are notified of a non arrival within say 3 minutes of the designated starting time.
As an option, when employees arrive, they can see their designated duties on a large screen e.g. each place or function or type of duty that they should be working at.
The TV screens might be located in say the organiser's office or a canteen. The effect is quite like viewing arrival/departures in an airport.
Even better the employee can even view his/her duty list from home before arrival. So can each area organizer – everyone is kept in the frame. A check can be kept on how many staff have been allocated to each area or function.
The process starts with allocating the employee to a daily shift, then, where required, setting that in a weekly rota and applying a cycle of weeks.
Then shifts can be changed easily, when necessary, by the Supervisor or where appropriate and agreed, even employees can change or swap shift arrangements.
The "duty" part of the process are the jobs the employees will be doing and these can be allocated to each hour of the day.
You will see on a time line where each employee is allocated for each hour of the day. If you need to see if they have arrived to an area, special readers can be used locally to scan the persons card or tag VT Duty Manager can also work out the hours the employee has worked for payment purposes.
VT Duty Manager allows the organizer to:
- Work out, change and save the daily tasks and to schedule employee to locations, tasks and shifts
- Match appropriate skills of employee to function required
- Automatically calculate the clocking hours for payroll
Each person's function might have skill requirements, so VT Duty Manager keeps a register of any type of skill. Maybe also employees need to carry or hold items for their work? So, VT Duty Manager keeps a physical requirement list. VT Duty Manager will keep all of these skills and items - so that the right match is efficiently allocated to the job in question.
Also, if there is an emergency, you can call up a real time list of who is present and where they are posted.
Therefore, this product contains a mixture of health and safety, work planning, time recording and capturing of data for payroll.